Management Analyst 1 (Contracts)
Job ID: 107942
Location: Oregon City, Oregon
Full/Part Time: Full Time
Regular/Temporary:Regular
CLACKAMAS COUNTY CORE VALUES
Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:
• Service
• Professionalism
• Integrity
• Respect
• Individual accountability
• Trust
By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.
https://www.clackamas.us/countyadmin/spirit
Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.
CLOSE DATE
This Job Posting closes at 11:59 p.m. (Pacific Time) on Tuesday, June 3, 2025.
Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.
PAY AND BENEFITS
Annual Pay Range: $69,109.73 - $87,693.49
Hourly Pay Range: $33.225832 - $42.160333
Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.
Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.
We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.
Employee benefits become effective the first of the month following an employee's date of hire.
Attractive benefits package and incentives for employees in regular status positions are detailed below.
Generous paid time off package, including:
• 12 hours of vacation accrued per month
• Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with https://dochub.clackamas.us/documents/drupal/a51ff5d3-d243-49ba-aa11-15324f4c0bf8! This means you have access to vacation time at time of hire.
• 8 hours of sick accrued per month
• 10 paid holidays and 1 personal day per year
Other Benefits:
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
• Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)
• OPSRP members get vested after five years of contributions or when they reach age 65
• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)
This is a full time County position represented by the Employees' Association.
https://dochub.clackamas.us/documents/drupal/1e311321-f9ff-4daa-8753-bbdfb4e8d1b4
http://www.clackamas.us/des/benefits.html
JOB DETAILS AND QUALIFICATIONS
Clackamas County Behavioral Health Division is seeking a detail-oriented professional with experience in contract and grant administration to join our team in supporting the work of the Behavioral Health Division. This role is responsible for coordinating, drafting, and processing a high volume of contracts and grants, ensuring compliance with procurement laws and internal policies, and maintaining accurate digital records. The successful candidate will also assist with developing procurement documents, tracking expenditures, and supporting grant proposals and funding opportunities. This is a dynamic role that balances technical knowledge of funding processes with strong administrative and organizational skills.
The ideal candidate will have at least three years of experience in financial administration or professional management analysis, along with two years of experience in contract processing within public or nonprofit settings. They should bring a solid understanding of procurement processes, grant development, and regulatory compliance, as well as a collaborative spirit and strong interpersonal skills. This position offers a hybrid schedule with the opportunity to make a meaningful impact on essential public services.
Required Minimum Qualifications/ Transferrable Skills:*
• Minimum of three (3) years relevant experience in professional management analyses and/or financial administration support that demonstrates possession of the required knowledge and skills to perform the functions of the position.
• Minimum of two (2) years relevant experience in contract processing, interpretation, and drafting in public or non-profit settings.
• Working knowledge of principles and practices of contract and grant preparation and administration.
• Familiarity with federal and state funding processes and relevant procurement laws and rules.
• Demonstrated experience in establishing and maintaining cooperative working relationships with internal and external partners.
• Demonstrated experience developing and implementing administrative workflows, policies and procedures, and reference guides.
• Proficiency in using Microsoft Office Suite.
Preferred Special Qualifications/ Transferrable Skills:*
• Experience in contract management, including development and administration of grants and contracts delivering social services, healthcare services, or behavioral health services.
• Experience leading or supporting procurement processes that include formal solicitations such as requests for proposals or notices of funding opportunities.
• Demonstrated proficiency using web-based software such as Oracle-based systems, project management platforms, or SharePoint.
Pre-Employment Requirements:
• Must pass a criminal history check which may include national or state fingerprint records check
*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
TYPICAL TASKS
Contract and Grant Administration
• Coordinate and process approximately 200 contracts, grants, and interagency agreements in collaboration with the Senior Contract Analyst.
• Draft, edit, and finalize contracts, grants, amendments, and procurement requests.
• Ensure proper authorization, execution, and tracking of documents.
• Research funding opportunities and assist in preparing, reviewing, and submitting grant proposals as needed.
Document and Records Management
• Maintain digital contract files, supporting documentation, contract databases, and web-based contract dashboard.
• Draft and update procedures, policies, workflows, and resource documents.
• Ensure compliance with departmental procedures and records retention schedules.
Procurement
• Assist in developing and reviewing Notices of Funding, RFPs, and other procurement documents.
• Coordinate document revisions, formatting, and internal reviews.
• Manage proposal scoring logistics and liaise with central procurement.
• Track and reconcile contract expenditures and monitor budget alignment.
• Review insurance requirements, registry checks, and regulatory language for compliance.
• Ensure provider and contract adherence to fiscal, legal, and operational requirements.
WORK SCHEDULE
This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off).
Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the https://dochub.clackamas.us/documents/drupal/9065b5fb-2237-47ce-9534-e7c8c40fc2bc and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.
EXPLORE CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.
http://www.clackamas.us/
http://www.clackamas.us/onboarding/
https://www.mthoodterritory.com/
ABOUT THE DEPARTMENT
The Clackamas County Behavioral Health Division strives to provide excellent mental health, substance use, care coordination, forensic, and peer services to those individuals who receive the Oregon Health Plan, Medicare or are uninsured and living in Clackamas County. Services are either provided by our own staff or through referral to partner providers located throughout the county.
http://www.clackamas.us/behavioralhealth/
Behavioral Health is a Division of the http://www.clackamas.us/h3s/
Health, Housing, and Human Services (H3S) consists of six divisions, dedicated to ensuring health families and strong communities in Clackamas County.
Mission Statement: We lead and learn with equity in serving individuals, families, and communities by providing access to high quality healthcare, housing, and services that strengthen social and economic resilience.
Vision Statement: Individuals, families, and communities are resilient and thriving.
H3S is committed to improving programs and ensuring better outcomes for the people served, and focuses on the following goals:
• EMPOWERED AND THRIVING STAFF - H3S staff are empowered, engaged and have a sense of belonging while being valued and supported to thrive.
• EQUITY DRIVEN SERVICES - H3S promotes and provides accessible, equitable and culturally responsive services.
• ORGANIZATIONAL EXCELLENCE & CONTINUOUS QUALITY IMPROVEMENT - H3S operates consistently, efficiently and effectively as a cohesive department, using our individual and collective skills and expertise.
APPLICATION PROCESS
Clackamas County only accepts online applications.
Help With Your Application:
https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f
https://www.clackamas.us/jobs#helpwiththeapplication
If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).
HOW TO CLAIM VETERAN'S PREFERENCE
https://www.clackamas.us/des/jobs.html
https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb
VISA SPONSORSHIP
Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.
EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.
RECRUITING QUESTIONS?
Jenn Johnson, Recruiter
mailto:JJohnson2@clackamas.us
To apply, visit https://apptrkr.com/6239405
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