Are you a seasoned administrative professional with experience supporting field teams, managing tight deadlines, and keeping operations running smoothly behind the scenes? Frederick County Government is seeking a highly organized and self-motivated Secretary to support the Public Works - Shawneeland Sanitary District, a unique division that blends public service with hands-on operational work. This role is ideal for someone who thrives in a fast-paced environment, can communicate confidently across all levels, and is comfortable handling both administrative and light financial responsibilities.
Why Join Us?
- Be part of a tight-knit, boots-on-the-ground team that values initiative and accountability.
- Help shape and support a community-focused department.
- Enjoy a varied day that includes administrative tasks and interactions with Shawneeland’s residents.
Core HoursMonday - Friday
8:00 AM - 4:00 PM
What You’ll Do:
Key Responsibilities
As a Secretary, you will:
- Serve as the primary administrative contact for the Shawneeland Sanitary District, assisting residents and supporting daily office operations.
- Manage financial tasks including budgeting support, purchasing card reconciliation, invoice processing, and fee collection using Quicken and County systems.
- Prepare meeting agendas, take accurate minutes, and coordinate communication for the Advisory Committee and internal teams.
- Process time records and onboarding paperwork for part-time and seasonal staff in collaboration with HR and payroll departments.
- Maintain office supplies, organize records, and ensure cleanliness and order in shared office spaces and facilities.
What We’re Looking For:
- High school diploma or GED equivalent.
- 1+ years of experience in administrative, accounting, and/or customer service environment.
- Strong proficiency with Microsoft Suites and various computer tools.
- Ability to work independently, manage confidential information, and interact with field staff and the public.
To learn more about Frederick County, Virginia employee benefits, please visit the following webpage: https://www.fcva.us/departments/human-resources/employee-benefits
All positions are subject to a criminal background check for any convictions that relate to the job duties and responsibilities. Frederick County Virginia Government is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
The County’s EEO Utilization Report is available at www.fcva.us/jobs
