City Clerk / Assistant to City Manager

City of Norco • Full-time • Norco, CA, US • $119.41k - $149.13k / year • 3w ago

ESSENTIAL FUNCTIONS:
Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledges, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.

The Position

The City Clerk/Assistant to the City Manager serves as a member of the City’s Leadership Team and plays a vital role in supporting transparent, accessible, and efficient municipal operations. This position is responsible for managing the official records of the City of Norco, ensuring compliance with public meeting laws, and supporting the legislative process through the preparation and maintenance of agendas, minutes, resolutions, ordinances, policies, and other official city documents. The position provides direct administrative support to the City Manager and City Council and serves as the City’s Elections Official, overseeing local election administration and campaign disclosure filings in accordance with state law.

In addition, this position administers the City’s recruitment program for commission and committee vacancies and directly oversees the Historic Preservation and Agricultural Heritage Commission. The position also manages the Historical Collection and Heritage Room at the Community Center, which houses local artifacts and serves as space for preserving and showcasing Norco’s unique history.

The City Clerk/Assistant to the City Manager must be highly detail-oriented and committed to accuracy in all aspects of work. The position requires regular attendance at City Council, Commission, and Committee meetings and includes delivering presentations to elected officials, staff, and community groups. The position collaborates with all City departments to ensure compliance with applicable laws, regulations, and best practices, particularly in the areas of parliamentary procedure, records retention and contract management. This position demands strong organizational skills, discretion in handling sensitive information, and the ability to work independently while maintaining a high level of professionalism and service.

The Department

The City Clerk/Assistant to the City Manager oversees the Administration public counter at Norco City Hall and directly supervises the following positions:

Deputy City Clerk (Full-Time)
Administrative Assistant (Full-Time)
Administrative Aide (Part-Time)

Experience

At least five (5) years of increasingly responsible municipal government administration experience.

Education

Bachelor’s degree from an accredited college or university with major coursework in public administration, business administration or closely related field.

Must possess Certified Municipal Clerk (CMC) designation or obtain designation through the International Institute of Municipal Clerks (IIMC) within two years. Master Municipal Clerk (MMC) designation is desirable.

Possession of a valid California Notary Public commission is desirable.

Knowledge

Municipal government operations; California Public Records Act (CPRA); California Brown Act compliance; parliamentary procedure (e.g., Robert’s Rules of Order) for conducting public meetings; Fair Political Practices Commission (FPPC) Form 700 requirements, election procedures and campaign disclosure regulations; agenda preparation; resolutions, ordinances, policies, and official city documents; administrative and legislative processes; records management and retention; budget and procurement procedures; and customer service and public communication

Ability

Interpret and apply laws, regulations, and policies; prepare clear and accurate agendas, minutes, and official documents; write professional correspondence and staff reports; manage and maintain public records and contract files; use digital tools for agenda management, document management and electronic signatures; communicate effectively with elected officials, staff, and the public; deliver presentations at public meetings and community events; exercise sound judgment and discretion in handling sensitive or confidential information; organize and prioritize multiple tasks and deadlines; and work independently and collaboratively in a fast-paced environment