Position Description
Position Objective
To be responsible for an assigned set of tasks in various Stearns County offices in order to provide quality service to the residents of Stearns County and the general public.
Primary Responsibilities
These examples do not include all possible tasks in this position and do not limit the assignment of related tasks to this classification.
- Provides technical and secretarial support to staff and/or committees county-wide including correspondence, agendas, minutes, flyers, newsletters, broadcast e-mails and other written/visual materials;
- Assists staff and/or committees by performing a wide-range of miscellaneous tasks including event set-up, displays and other necessary support functions such as picking up and delivering supplies, certificates, etc. both on and off-site;
- Enters and retrieves information including statistical and budgetary, policy, and miscellaneous departmental data;
- Assists with the processing of payments and the recording and transcription of documents;
- Assists with maintaining and updating of County’s internal and external website;
- Assists with broadcasts and web casts, dubbing of tapes, etc. as trained;
- Greets the public and responds to telephone and walk-in inquiries, including the operation of a multi-line telephone system;
- Scans documents into imaging system;
- Reviews/proofs documents for accuracy;
- Processes mailings;
- Maintains filing systems;
- Performs other duties as assigned.
Minimum Qualifications
Minimum Qualifications and Desirable Knowledge, Skills and Abilities
High school graduate with one year of post high school administrative support/office training and two years of office/administrative support experience, or an acceptable combination of education and experience, and a typing speed of 50 words per minute.
Plus Factors which will be considered in the determination of candidates to be interviewed include: experience with Microsoft Office (Word, Excel, Publisher, Photo Editor and Image Composer); experience creating (designing/developing) flyers, brochures, and other written/visual materials; experience taking and drafting minutes for committee meetings; experience with event planning and set-up in a professional work environment; and experience providing administrative support to more than one professional at a time.
Desirable Knowledge, Skills And Abilities
- Knowledge of secretarial principles and practices;
- Knowledge of English, spelling, vocabulary and punctuation;
- Skilled in written communications;
- Ability to respond to public inquiries in a respectful, courteous and helpful manner;
- Ability to understand and follow oral and written instructions;
- Ability to organize workload to efficiently prioritize/meet multiple demands and deadlines;
- Ability to handle information with discretion and in a confidential manner;
- Ability to complete projects and recognize tasks required with minimal direction and supervision;
- Ability to work well with others as well as independently;
- Ability to operate audiovisual equipment to assist with multimedia presentations.
Accountabilities, Work Environment and Extent of Supervision or Guidance Provided
Essential Job Duties And Primary Responsibilities
The essential job duties for this position are regular and timely work attendance, ability to develop respectful and cooperative working relationships, ability to use a personal computer and numbers 1 through 12 under “Primary Responsibilities”.
Typical Physical Demands and Work Environment
Almost 100% indoor office work; requires sitting or standing for extended periods of time; requires lifting and carrying approximately 30 pounds; requires working at multiple and varying workstations.
Extent of Supervision or Guidance Provided
Reports to Office Services Supervisor.
Responsibility for Public Contact
Extensive.
Supervision Of Others
None.
Hours of Work, Testing and Interview Dates
Starting Salary
$13.1179 (Grade 10, Non Union position)
Full Salary Range
$13.1179-$19.8082 (Grade 10, Non Union position)
Hours of Work
The hours for this position are 8:00 a.m. to 4:30 p.m. Monday through Friday; however, may require an occasional early morning and late evening meeting.
Test Date
Friday, October 24, 2008. Qualified candidates will be contacted with the testing information after review of applications.
Interview Date
If you are selected to be interviewed for this position, interviews will be held on Friday, November 7, 2008. Invitations to interview will be based upon as assessment of education and experience. If college degree is required for this position, an official sealed college transcript must be presented at the time of interview.
Should you have a disability that would prevent you from testing or interviewing for a position under standard conditions, please notify the Human Resources Department so that every reasonable effort can be made to accommodate you.
To View Stearns County Benefits Go To
Stearns County Benefits Page
01
Are you a high school graduate or equivalent?
02
Which one of the following minimum qualifications for this position do you possess?
- One year of post high school administrative support/office training and two years of office/administrative support experience
- An acceptable combination of education and experience
- None of the above
03
Do you have a typing speed of 50 WPM or higher?
04
Which best describes your level of proficiency using Microsoft Word (you may be required to produce a work product using Word as part of a job interview process)?
- No Experience, but I have successfully completed classes
- Create, save and print a document, delete and insert text, use spell check
- Above plus formatting text, sentences and paragraphs, headers and footers
- Above plus mail merge, creating templates and forms, inserting graphics and Word Art, tables and columns
05
Describe your experience as indicated in question #4. If no experience, type "none".
06
Which best describes your level of proficiency using Microsoft Excel (you may be required to produce a work product using Excel as part of a job interview process)?
- No Experience, but I have successfully completed classes
- Open, edit, save and print a spreadsheet
- Above plus create a new spreadsheet, use formulas, format cells, headers and footers
- Above plus create and use a database, make charts
07
Describe your experience as indicated in question #6. If no experience, type "none".
08
Which of the following Microsoft Office Programs do you have experience with in a professional setting (check all that apply).
- Publisher
- Photo Editor
- Image Composer
- None of the above
09
Describe your experience as indicated in question #8. If no experience, type "none".
10
Which best describes your professional experience creating (designing/developing) flyers, brochures, and other written/visual materials?
- No Experience
- 1 year or less
- 1-2 years
- 2-3 years
- 3-4 years
- 4-5+ years
11
Describe your experience as indicated in question #10. If no experience, type "none".
12
Which best describes your experience taking and drafting minutes for committee meetings?
- No Experience
- 1 year or less
- 1-2 years
- 2-3 years
- 3-4 years
- 4-5+ years
13
Describe your experience as indicated in question #12. If no experience, type "none".
14
Which best describes your experience with event planning and set-up in a professional work environment?
- No Experience
- 1 year or less
- 1-2 years
- 2-3 years
- 3-4 years
- 4-5+ years
15
Describe your experience as indicated in question #14. If no experience, type "none".
16
Which best describes your experience providing administrative support to more than one professional at a time?
- No Experience
- 1 year or less
- 1-2 years
- 2-3 years
- 3-4 years
- 4-5+ years
17
Describe your experience as indicated in question #16 including the number of professionals you provided support to. If no experience, type "none".
18
Which of the following Veteran's Preference do you wish to claim (in order to receive Veteran's Preference credit, you must submit a copy of your DD214 to the Human Resources Department by the application deadline).
- No Veteran's Preference
- Veteran's Preference
- Veteran's Preference with Disability
- Spouse of Disabled or Deceased Veteran
- Required Question
