Public Works Administrative Assistant

City of Highland Village • Full-time • $20.77 - $22.35 / year • 1w ago

Under direction, the purpose of the position is to perform a wide variety of administrative support functions for various functions of the city's Public Works Department. Employees in this class process multiple administrative support and secretarial tasks of a routine to moderately complex nature. Performs related work as required.

Job Requirements:

Prepares various documentation including, but not limited to, resolutions, agendas, reports, memorandum, purchase requisitions, written correspondence, newspaper advertisements, and position announcements.

Researches and compiles various Board and Commission packets; delivers such for distribution.

Posts notices of public hearings and notices of bid openings, including all pertinent data.

Attends meetings for the purpose of taking minutes; makes copies of minutes for distribution to Council and other Boards and Commissions.

Responds to inquiries concerning departmental activities from the public, visitors, and other entities via telephone, in person, and in writing.

Performs a variety of support tasks for the building and planning and zoning functions, i.e., locating and copying plats, updating demographics and city maps, compiling and updating legal descriptions and related records, writing building inspection requests.

Notarizes documents for department personnel and citizens.

Maintains department calendar, to include planning, scheduling and coordinating appointments, and arranging airline and hotel reservations.

Completes purchase requisitions, orders office supplies, and may pick up supplies as needed; transports Certified mail to the post office.

Contacts solid waste company concerning complaints received; performs follow up to ensure resolution.

Performs records management duties, i.e., filing of documentation, contracts, and related duties.

Trains part-time personnel in code enforcement and administrative support duties.

Researches special topics as directed.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Benefits:

High school diploma or GED; supplemented by four (4) years of progressively responsible experience in performing administrative support work; or an equivalent combination of education, training, and experience.

Incumbent required to serve as a Notary Public.

MARGINAL FUNCTIONS

While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

Performs related duties as required.

PERFORMANCE APTITUDES

Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data and/or information using established criteria. Includes exercise of discretion in determining actual or probable consequences, and in referencing such evaluation to identify and select alternatives.

Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to start, stop, operate, and monitor the functioning of equipment and materials requiring complex and/or rapid adjustments.

Verbal Aptitude: Requires the ability to utilize a wide variety of descriptive data and information, such as legal descriptions, agenda items, and policy and procedure manuals.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; calculates decimals and percentages.

Functional Reasoning: Requires ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Situational Reasoning: Requires the ability to exercise the judgment, decisiveness, and creativity required in situations involving evaluation of information against measurable or verifiable criteria.

ADA COMPLIANCE

Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing, and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Tasks require visual perception and discrimination. Tasks require oral communications ability.

Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions.

Highland Village, Texas is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Highland Village, Texas will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with Human Resources.