POSITION SUMMARY
The Donor Relations Coordinator will join a 17-person Development and Marketing team, raising approximately $14 million annually from individual donors, foundations and institutions, corporations, special events, and government to support our free programs in New York City parks. Reporting to the Director, Individual Giving & Special Events, this position will play a critical role in supporting the department’s Individual Giving, fundraising events, and SummerStage and Young Patrons membership campaigns.
This position provides broad administrative, operational, and event support for the team, helping to ensure a seamless donor experience across membership programs, fundraising events, and digital campaigns. The Coordinator supports gift processing, database management, financial tracking, and donor communications, while assisting with event logistics and donor research. Through strong organization and attention to detail, this position helps support membership growth, donor engagement, and the overall success of City Parks Foundation’s fundraising efforts.
COMPENSATION: $50,000 - $55,000.00 per year
RESPONSIBILITIES
- Data entry and gift processing for individual giving, fundraising events, SummerStage, and Young Patrons membership, and Board giving in Salesforce, and reconcile data with finance department
- Draft acknowledgment letters and donor correspondence, ensuring timely, accurate, and personalized stewardship
- Support the SummerStage Membership and Young Patron Programs by collecting and managing event RSVP lists for concerts and donor receptions, processing Membership and Member for a Day gifts onsite at Summerstage concerts, assisting at the Membership tent at concerts, and providing additional member support
- Assist with guest check-in at fundraising events and cultivation receptions
- Create event lookbooks, prepare donor briefings and bios, materials for committee meetings and events
- Conduct research on current and prospective donors
- Oversee mailings and provide administrative support for all department programs
- Assist with Salesforce support across the department, including list pulls for mailers and invitations
- Oversee all departmental invoicing and track finances
- Assist with our digital donor experience and website donation pages, supporting recurring gifts, DAF giving, matching gifts, and social giving campaigns
- Additional department general responsibilities as needed
QUALIFICATIONS
- 1-2 years of experience in a high-volume non-profit development office preferred
- Meticulous attention to detail and information management
- Excellent research, organizational, and oral and written communications skills
- Experience with digital fundraising and social fundraising is a plus
- Strong CRM skills and experience with donor software (candidates with experience with Salesforce are preferred)
- Ability to work on nights and weekends as needed at events
- Passion for our mission of providing free programs in arts, environmental education, sports and community engagement in NYC parks and other public spaces
