EMERGENCY MANAGEMENT INTERN
2026 COLLEGE SUMMER INTERNSHIP
Administration Department
15 - 25 hours per week
$16.90 - $18.84 per hour – Bachelor’s program
$19.56 – $21.74 per hour – Master’s program
The City of Gilroy is an equal opportunity employer and supports workforce diversity, equity, inclusion, and belonging. Join our team!
About The Position
The City of Gilroy is recruiting an undergraduate or graduate-level City Emergency Management College Summer Intern for the summer of 2026. This internship will provide a significant opportunity to gain experience and exposure and accumulate skills that are used daily in city government emergency management programs that make substantial impacts to the community. The Emergency Management Team works year-round to ensure that community is prepared for disasters through planning, training, outreach, and coordination with local and regional partners. Joining our team means contributing to meaningful work that directly supports community reliance and preparedness.
Working under the supervision of the Emergency Services and Volunteer Coordinator, the Emergency Management Intern will assist with planning, preparedness, outreach, and administrative functions that support OEM programs and Emergency Operations Center (EOC) readiness. Work includes both office-based and field support activities.
About The Team
The Emergency Operations Division is a part of the Administration Department. This is a close-knit group with a strong sense of camaraderie, with a passion to serve Gilroy, and are invested in the community’s future and success. We leverage our individual experience and expertise for collaborative problem solving and we enjoy discussing, learning, and planning new programs and how they can be strategically implemented. You will work in an environment that is energizing and multifaceted and where you will be challenged daily. This is a unique opportunity to contribute to meaningful public safety initiatives while building valuable, career launching experience!
VOLUNTEER WORK SCHEDULE
Internships can start as early as May 26, 2026 and end as late as September 30, 2026. This paid internship is offered at 15 - 25 hours per week with flexible scheduling. The assigned manager will work with the Intern to identify a work schedule during standard work hours as described below. The office start and end date of the internship will be determined at the time of hire. Work hours are generally Monday – Friday between 8:00am – 5:00pm.
What You’ll Do
- Assist with reviewing and updating emergency planes, annexes, and Standard Operating Procedures (SOPs)
- Support EOC readiness activities, including equipment checks, document organization, and checklist updates
- Maintain resource lists, contact databases, and situational awareness tools
- Assist with Emergency Management Volunteer coordination and management
- Help develop outreach materials and coordinate community education events
Potential Projects
- Emergency Volunteer Center planning
- Commodity Point of Distribution (POD) planning
- EOC readiness improvement initiatives
- Community preparedness and resilience programs
The Ideal Candidate Will
- Demonstrate a genuine interest in Emergency Management operations.
- Have a willingness to learn, be coachable, and have a teamwork approach.
- Possess excellent written and verbal communications skills to potentially interact with the City of Gilroy residents and customers.
- Hold attention to detail and accuracy in high regard.
- Have a good computer skills with working knowledge in Microsoft Office including Word, Excel, and Outlook. Google Workspace is a plus!
- Exercise discretion and maintain confidentiality and handle sensitive information.
Qualifications
- College majors in Emergency Management, Public Administration, Public Safety, Sociology, Leadership or a related area of study may apply for this internship and should be one of the following:
- A current college student in a Bachelor’s program.
- A college graduate who obtained a Bachelor’s degree within the last year
- A current college student entering, or currently enrolled in a Master’s program.
- Must pass a background check, including a Department of Justice criminal record check for employment.
- Prefer non-tobacco user.
- Prefer bilingual English/Spanish
APPLICATION PROCESS
Required
If you are interested in pursuing this exciting career opportunity please attach and submit the following required items with your NEOGOV application:
- A completed City of Gilroy online application including supplemental responses.
- A cover letter explaining your interest in the position with the City of Gilroy is required.
- A detailed resume focusing on relevant work experience and education is required.
- College Transcripts (unofficial) are required.
City Application Form – Candidates must complete the NEOGOV City of Gilroy application form for this position and submit online. Please prepare attachments prior to completion of the NEOGOV application as incomplete applications will not be accepted.
Apply Online: Go to https://www.governmentjobs.com/careers/cityofgilroy. You can apply online by clicking on the job title you are interested in and clicking on the "Apply" link. After viewing the Job Description, click the 'Apply' tab. If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password. After your account has been established, you can import your resume from LinkedIn, upload it from a saved document on your computer, or manually enter your personal information. This application will be saved and used to apply for future job openings.
Recruitment Schedule – Key Dates*
- Application Closing Date: April 9, 2026
- Oral Board: April 21, 2026
- Department Interview: TBD
(*Note: The examination process/schedule may be changed as needed by the City.)
Only complete application packets will be reviewed. Only the most qualified applicants with the most relevant experience and education will be invited to continue in the selection process. In addition, final candidates for the position are required to pass an employment background check, State of California Department of Justice criminal records check, medical evaluation, and drug screen, given at the City's expense, prior to appointment. If special accommodations are necessary at any stage of the selection process, please contact the Human Resources Department right away 408-846-0228.
Attention: Communication regarding your status in this recruitment process will be conducted via e-mail. Be sure to include an e-mail address on the employment application. Applicants are responsible for notifying Human Resources of any changes to an e-mail address and/or other contact information.
THE CITY OF GILROY IS AN EQUAL OPPORTUNITY EMPLOYER
AND SUPPORTS WORKFORCE DIVERSITY.
Other Information
Part-time employees are non-benefited, at-will positions. Part-time employees are enrolled in the PARS retirement system with the City making an employer contribution and the employee contribution (6.2%) being deducted from your payroll check. The PARS retirement system is in lieu of participating in social security. You will, however, participate in the Medicare portion of social security as that is a required program. Part-time employees may also be eligible for paid sick leave.
Work Hours
Part-Time employees must have availability to work the designated work schedule for the position and must be available to work additional or less hours as needed. The maximum work hours are 25 hours per week and may not exceed 108 hours per month.
Payroll
All City employees are paid monthly, on the first business day of each month for the prior calendar month via direct deposit.
Special Note
All recreation employees will attend a once-a-year, week-long training session which usually occurs during the second week of June.
01
The supplemental information that you provide will be evaluated along with your completed application. This includes the required documents (i.e. cover letter, resume, or certifications) and responses to the supplemental questions below. Some questions may include multiple parts (i.e., (a), (b), (c), (d), etc.). Please make sure to address each part of the question in your answers. Responses to the supplemental questions that indicate, "see resume" are considered incomplete. All responses must reflect applicant's own work and must not be generated by artificial intelligence or similar tools. The information you provide will be used to further identify those applicants who are best qualified to continue in the selection process for this position. Note: Failure to provide all of the required documents will result in the application being rejected as incomplete. Please refer to the "Application Process" section of the job announcement for required documents. By checking the 'Yes' response below, I indicate that I have read these instructions under "Application Process" for submitting a complete application and have attached all the required documents. I understand that written responses to the supplemental questions along with attachments as noted in the job announcement are required in order to evaluate my qualifications for this position and for my application to be considered complete.
02
Please indicate your highest level of education.
- Masters degree or higher in a related field
- Masters degree or higher in a non-related field
- Bachelors degree in a related field
- Bachelors degree in a non-related field
- Associates degree in a related field
- Associates degree in a non-related field
- High School Diploma or GED
- No High School Diploma or GED
03
Please briefly describe your interest in emergency management and what you hope to gain from this internship.
04
Please describe any coursework, projects, volunteer work, or employment that has prepared you for this role in emergency management?
05
Provide an example of a project where you managed multiple tasks or deadline and describe the methods that kept you organized.
06
Are you able to support occasional evening or weekend activities with advanced notice?
