The
Program Manager/Senior Program Manager position in the City Manager’s Office will serve the following roles: 1) research/analysis/management of special projects as assigned, 2) general administrative support/project management for the Port of West Sacramento and reporting to the Port General Manager (the Port of West Sacramento is managed as a division of the City Manager’s Office). This position requires strong written and verbal communication skills. The essential duties of each role are similar and will include the following:
- Plans, organizes, supervises and coordinates the implementation of programs and projects and monitors and evaluates their effectiveness and outcomes
- Perform complex financial, budgetary, economic and accounting analyses
- Prepare written reports for management/executive staff/City Council/Port Commission
- Make presentations to City Council, Port Commission, boards and public groups
- Perform general administrative duties (e.g. procurement compliance, contract management)
- Provide customer service to West Sacramento businesses and residents
- Represent the City Manager’s Office in a variety of meetings pertaining to assigned activities and projects
- Conduct research
- Perform related duties as assigned
Preference will be given to candidates with two or more years of progressively responsible experience in the public or private sector, and who possess a 4-year degree in public administration, business administration, economics, political science or a similar field. Candidates with strong communication skills are preferred.
DEFINITION: The Program Manager plans, organizes, administers and manages specialized city programs and projects; monitors program or project compliance; directs, coordinates and supervises the work of assigned professional and support staff; and explains and interprets policies and regulations to the public. If the Program Manager's primary duty includes the excercise of discretion and independent judgement with respect to matters of significance, the position will be designated as exempt for purposes of overtime. The Program Manager is an at-will position that is appointed by and sits at the pleasure of the City Manager.
SUPERVISION RECEIVED AND EXERCISED: Receives general direction from the Department Head to which assigned or his/her designee. The Program Manager may exercise direct supervision over assigned professional and support staff. If direct supervision of two or more staff is exercised, this position will be designated as exempt for purposes of overtime.
CLASS CHARACTERISTICS: Program Manager is the lower level classification within the career advancement series of Program Manager/Senior Program Manager and is distinguished from Senior Program Manager by the performance of assignments with less complexity and independence than the Senior Program Manager.
Upon the recommendation of the Department Head and approval by the City Manager, a Program Manager may advance to a Senior Program Manager by demonstrating the abilities and competencies necessary to perform the full range of Senior Program Manager duties and meeting the minimum qualifications for Senior Program Manager.
EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Plans, organizes, supervises and coordinates the implementation of programs and projects and monitors and evaluates their effectiveness and outcomes.
- Assists in the development and implementation of department goals, objectives, priorities and policies.
- Conducts research, prepares and presents studies and makes recommendations.
- Monitors, coordinates and administers agreements, contracts, memoranda and grants.
- Prepares and monitors program or project budgets.
- Prepares or oversees the preparation of reports, memoranda and correspondence.
- Makes presentations to the City Council, commissions, boards, and public groups.
- Represents the department in a variety of meetings pertaining to assigned programs, activities or projects.
- Monitors and analyzes legislation and developments related to areas of responsibility.
- Works with and coordinates with other City departments and outside agencies with respect to activities affecting their operation.
- May supervise professional, technical, clerical and extra help staff as assigned.
- Performs other related duties and responsibilities as required.
EDUCATION AND EXPERIENCE: Any combination of training and experience which would provide the required knowledge and skill. A typical way to obtain the required knowledge and skill would be:
Education: Graduation from an accredited four (4) year college or university with major work in business administration, public administration or a field of the program to which assigned, or a closely related field.
Experience: Two (2) years of professional experience in housing, community development, redevelopment, governmental administration or a related field. Graduate level course work may be substituted for up to one (1) year of experience requirement, on a year for year basis.
LICENSES AND CERTIFICATES: If assigned duties require driving, possession of a valid California driver's license.
SPECIAL CONDITIONS: May serve as staff to the City Council and may be required to attend off-hour meetings.
PHYSICAL DEMANDS: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry reports and records that typically weigh less than 20 pounds.
ENVIRONMENTAL ELEMENTS: Employees work in office or inspection site environments; exposure to dust and noise; some climbing, stooping, light lifting and inspecting in confined areas; travel to attend a variety of meetings. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing department guidelines, policies and procedures.
An applicant who qualifies for veterans’ preference and successfully places on an eligibility list for initial entrance into employment with the city shall be advanced one rank on the final eligibility list. Where there are five (5) or less qualified applicants, no veterans’ preference shall apply and all applicants shall be placed on the certification list forwarded to the departments for hiring consideration. The exercise of veterans’ preference shall be exhausted upon appointment to a regular position from an eligibility list.
An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant's responsibility to explain their qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire (if applicable). Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire (if applicable).
Join the City of West Sacramento and unlock a world of exceptional benefits! We invite you to explore our comprehensive benefits package, tailored to support your well-being and professional growth. Click the link below to access a detailed summary of the rich benefits offered for your desired position. At the City of West Sacramento, we go above and beyond to show our appreciation for our dedicated employees.
Our benefits package includes not just the essentials, but also unique perks that set us apart. Enjoy the peace of mind that comes with pet insurance for your furry family members. Stay fit and healthy with our discounted gym memberships. Take advantage of our voluntary benefits that allow you to customize your coverage to fit your lifestyle. And when life gets challenging, our Employee Assistance Program (EAP) through Concern is here to support you with confidential counseling, work-life resources, and 24/7 support for personal and professional matters.
By joining our team, you're not just starting a job – you're embarking on a rewarding career path in a supportive and inclusive environment. Our comprehensive benefits package reflects our commitment to attracting and retaining top talent. Experience the difference of working for an employer who truly values your contributions and well-being. Discover why the City of West Sacramento is the ideal place to grow your career and enrich your life. Click below to learn more about the benefits waiting for you!
Management Benefit Summary
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To be considered for the position, all candidates are required to complete and submit the required supplemental questionnaire with their application and resume. Failure to submit the completed supplemental questionnaire and application and resume will disqualify you from further consideration in the selection process used to fill these positions. The answers to the questions below will be evaluated along with the information provided in your employment application. Therefore, your answers must be consistent with your employment application information (especially in the "education" and "work experience" sections), must be unambiguous, and must contain sufficient but concise detail and organization to facilitate the screening process. A resume will not be accepted in lieu of completing the supplemental questionnaire. Lack of clarity, incomplete or inconsistent information, and/or disorganized presentation will negatively affect your evaluation. Do you understand these instructions?
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Discuss your experience with performing high-level oversight and implementation of programs and projects on complex/sensitive issues. (If no experience, type N/A)
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Discuss your experience coordinating with outside organizations and agencies related to activities affecting your duties, programs and/or projects. (If no experience, type N/A)
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Discuss your experience managing contract negotiations and describe the key lessons you took away from that experience. (If no experience, type N/A)
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Discuss your experience working in a public agency, specifically presenting recommendations to a governing body. (If no experience, type N/A)
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I certify that the statements made in this Supplemental Questionnaire are true, complete, and correct to the best of my knowledge and are made in good faith by me. I understand that any misrepresentation and/or falsification of my answers may result in my application being ineligible for this recruitment process.
