The City of Riverside, City Clerk's Office, is accepting applications for the position of City Clerk Specialist to fill one (1) vacancy.The eligibility list established may be used to fill the current and/or upcoming vacancies within this classification for up to six (6) months.Under general direction, a City Clerk Specialist will perform a wide range and variety of general clerical and highly responsible complex duties for the Office of the City Clerk; handle administrative tasks and duties and coordinate day-to-day office operations; and perform related work as required. Depending on assignment, may serve as a lead within the classification, providing oversight and direction to others in the same classification.
Typical duties may include, but are not limited to, the following:
- Perform a wide variety of responsible and confidential duties as needed.
- Compose letters, reports, and other communications on behalf of the City Clerk's Office ensuring materials are submitted on time; contact participants and coordinate meetings; complete and distribute follow-up reports.
- Operate, and remain proficient in, a variety of office equipment, including but not limited to, modern office methods and computer software including document management applications (i.e., word processing and Public Records Requests portal) at an advanced level.
- Perform administrative research and compile information, data and materials.
- Assist with review, dissemination of assignments for Public Records Requests to departmental liaison(s).
- Principles and practices of classifying, indexing, processing, retrieving, and controlling a large volume of records.
- Process documents including ordinances, resolutions, contracts, claims and other related documents.
- Assist with varied duties related to administering Boards and Commissions membership.
- Perform duties of Passport Acceptance Facility Agent*.
- Perform Notarial Acts in accordance with applicable state laws and established procedures.
- Recommend and assist in developing and implementing goals, objectives and strategies to support the continuous improvement and modernization of municipal clerk services.
- Manages departmental requisitions and processes invoices for payment; reconciles departmental billing records and bank statements to ensure accuracy and fiscal compliance.
- Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justification for budget items; and monitor and control expenditures.
Education: High School graduation or satisfactory equivalent (GED), Experience:Two years of increasingly responsible office administrative experience. Highly Desired Qualifications:- Experience working for a public agency.
*Per the Federal Code of Regulations:
(c) Qualifications of persons designated by the Department to serve as passport acceptance agents. Before the Department will designate a person described in § 51.22(b) as a passport acceptance agent, his or her employer must certify that the person:
(1) Is a U.S. citizen or a U.S. non-citizen national;
(2) Is 18 years of age or older;
DOCUMENTS REQUIRED AT THE TIME OF APPLICATION:
1) Completed Employment Application
2) Completed Supplemental Questionnaire
FOR GENERAL INFORMATION ON COMPLETING YOUR ON-LINE APPLICATION, CLICK HERE: (Application Guide).
The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification.
IMPORTANT INFORMATION ON SCHEDULING ASSESSMENTS:
If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment. You will be notified via email of your status and provided with self-scheduling instructions. Please check your email regularly following the closing date of this recruitment.
Positions that require, or may require, a California Commercial Driver’s License are considered Safety Sensitive and are monitored by the U.S. Department of Transportation. Any candidate being considered for a Safety Sensitive position must submit authorization forms to the City immediately upon request to begin the pre-employment process.
It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment.
Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and/or medical/physical examination.
NOTE: The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards. Candidates may reapply when there is a posting to establish an eligibility list.
EDUCATIONAL REQUIREMENTS:
Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university.
Education obtained outside the United States (US) require one of the following options:
- An equivalency statement from an evaluation company certified by the National Association of Credential Evaluation Services (NACES) at Members – NACES or the Association of International Credential Evaluators Inc. (AICE) at http://aice-eval.org/members/.
- An advanced-level degree from an accredited US college or university.
All applicants will be notified via e-mail or telephone of their application status and the assessment dates/times/locations after the closing date of this announcement.
THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.
