The Superior Court of California, County of Riverside is seeking an exceptional Administrative Assistant to provide high-level administrative support to members of the Court's executive leadership team. This role is ideal for someone who is detail-oriented, technologically savvy, exercises sound judgment and takes pride in delivering outstanding customer service while handling confidential and sensitive information.
What You'll DoIn this role, you will:
- Provide executive-level administrative support to one or more members of the Court's leadership team.
- Manage complex calendars, coordinate meetings, conferences, and special events.
- Prepare, proofread, and edit correspondence, reports, presentations, and spreadsheets with exceptional accuracy.
- Coordinate travel arrangements and reconcile related expenses.
- Screen and prioritize communications while exercising discretion and sound judgment.
- Organize and maintain electronic and physical records and filing systems.
- Track assignments, projects, and action items to ensure timely completion.
- Prepare reports and operational data for Court leadership and the Judicial Council of California.
- Compile, validate, and analyze information to support operational reporting and decision-making.
- Provide backup support for other administrative professionals and contribute to a collaborative team environment.
We're Looking For Someone Who- Demonstrates exceptional organization and attention to detail.
- Maintains confidentiality and professionalism in every interaction.
- Is highly proficient with Microsoft Office, including Word, Excel, and Outlook.
- Can manage multiple priorities while consistently meeting deadlines.
- Communicates effectively with executives, judicial officers, employees, and external partners.
- Is proactive, resourceful, and able to work independently with minimal supervision.
- Enjoys problem-solving and finding efficient ways to support organizational goals.
Minimum Qualifications
Education
- Associate's degree from an accredited college or university.
Experience
- Two (2) years of administrative support experience. Experience should include two (2) years of advanced level administrative support work, preferably at the executive or senior management level, which included the use of a personal computer to prepare complex documents, reports, and charts.
- Equivalent advanced administrative experience may be substituted for education on a year-for-year basis.
Additional Requirement- Typing speed of 55 words per minute.
For a complete list of the qualifications and essential duties, please refer to the job description.
At Riverside Superior Court, we reward hard work and dedication!
Annual merit increases for satisfactory job performance
A robust benefit plan including medical, dental, vision, disability and life insurance
A pension plan provided by the California Public Employer's Retirement System also known as CalPERS. You will contribute between 7% and 8% of your biweekly pay, depending on your membership status
All applicants are required tosubmit a completed online application and supplemental questionnaire. To learn more about how to create an application, click HERE.
Résumés will not be accepted in lieu of the required application and supplemental questionnaire.
Human Resources will review applications to identify candidates who meet the minimum qualifications; therefore, it is to your benefit to include all current and previous related work experience. When listing Court experience, please include dates and classification of each position held, if more than one.
All applications will be reviewed to identify candidates who meet the minimum qualifications; those candidates deemed most qualified may be invited to an online or written assessment, if applicable.
Candidates who take and successfully pass the assessment may be invited to an oral panel interview. Candidates who are successful in the interview may be placed on an eligible list. Placement on an eligible list is not a guarantee of employment.
Additional steps for the selection process may include a drug test and a comprehensivebackground check.
You will be notified by email and/or text message during the process of this recruitment through governmentjobs.com. Please check your email spam/junk folders and accept emails ending with governmentjobs.com and riverside.courts.ca.gov. If your information changes, please update your profile at www.governmentjobs.com.
Reasonable Accommodations
Riverside Superior Court provides reasonable accommodations upon request for applicants with disabilities. Please contact the Human Resources Department at 951-777-3017 or Recruitment@riverside.courts.ca.gov if you feel you will need an accommodation for any aspect of the selection process. The Human Resources Department requests that it be advised of special needs at least five days prior to the examination so that a reasonable accommodation may be made.
