Position Summary
Agency Summary
The purpose and mission of the Department of Metropolitan Development works to shape the city’s identity by strengthening people and places, building upon our history, and fostering visionary development. The DMD agency envisions the city as a growing, vibrant, and beautiful city where people are businesses thrive in an inclusive, world-class community. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.
Job Summary
Reporting to the Director, this position is an integral member of the Department of Metropolitan Development’s executive leadership team and is responsible for managing all activities related to financial planning, establishment, and controlling the annual and strategic budgets, as well as implementing and overseeing the ongoing internal business operations of the department. Establish policies and procedures for the Department in order to regulate and control the budget and any process associated with it. Independent judgement is regularly utilized when there are no available policies and procedures and errors in judgment may cause inconsistencies and inconveniences as well as regulatory and budgetary problems. Position reports to the Director.
Equal Employment Opportunity
The City of Indianapolis Marion County is an equal opportunity employer . All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.
Position Responsibilities
- Oversees the department’s financial and operational functions, including financial services and the budgetary process, departmental human resource functions, logistics and operations, and technology
- Schedules, organizes, and implements the annual budget planning process
- Ensures legal and regulatory compliance regarding all financial functions
- Assists in researching and identifying available grants, including grants offered by other governmental agencies and private organizations, in order to obtain funding for department initiatives and activities.
- Collects information and data necessary for grant applications and reporting
- Participate in policy development as a member of the department’s executive leadership team
- Assists individual Deputy Directors, Administrators, and Managers in the preparation of their related budgetary process if necessary
- Compiles and analyzes data, prepares summaries, and submits annual budget plan to senior management for approval
- Monitors actual expenditures against budget, evaluate variances, and revises original budget, as appropriate; informs senior management of modifications
- Generates various comparative and trend analysis reports
- Develops and/or oversees the development of systems supporting the budgeting process including system design, specifications, testing, and implementation
- Engages in the typical responsibilities of a manager that includes planning, evaluating, organizing, integrating, and fiscal controlling
- Responsible for inner staff management, serves as the liaison and staff coordinator with the Office of Finance & Management, Human Resources, Purchasing, the Information Services Agency, Office of Audit and Performance, Building Authority, and other City and County departments as needed
- Serve as a representative to Commissions, Boards, and Committees as assigned by the Director
- Effectively communicates and present financial matters at select meetings
- Evaluate the department’s current technology infrastructure, determine the next level of information technology, and implement technology and financial systems that support specific departmental programs and the department overall
- Maintains departmental efficiency by planning and implementing office systems and facility layouts
- Oversee, direct, and organize the work of the finance and operation team
- Maintains continuous lines of communication, keeping the Director informed of all critical issues
- Must maintain confidentiality at all times
- This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time
Qualifications
Minimum Job Requirements and Qualifications
Bachelor’s Degree in Accounting Principles, Finance Management, or related field with five (5) year’s prior related experience in an administrative role with demonstrated progressive responsibilities. Comprehensive knowledge of accounting standards and procedures relative to all areas assigned. Ability to analyze, project, and utilize spreadsheet(s), database(s), and other software is required. Ability to coordinate multiple projects, manage a high-volume of work and meet various deadlines is a must. Excellent computer knowledge and e-mail communication skills a must, and exceptional written and oral communication skills along with strong customer service skills is required. Position also requires the ability to think strategically for the department under the direction of the Director. This position works proactively as a leader to ensure the vision and goals of the department are being addressed within realistic and required time frames.
Preferred Job Requirements And Qualifications
Master’s Degree in Accounting Principles, Finance Management, or related field with two (2) year’s prior related experience in an administrative role with demonstrated progressive responsibilities. Comprehensive knowledge of accounting standards and procedures relative to all areas assigned. Ability to analyze, project, and utilize spreadsheet(s), database(s), and other software is required. Ability to coordinate multiple projects, manage a high-volume of work and meet various deadlines is a must. Excellent computer knowledge and e-mail communication skills a must, and exceptional written and oral communication skills along with strong customer service skills is required. Position also requires the ability to think strategically for the department under the direction of the Director. This position works proactively as a leader to ensure the vision and goals of the department are being addressed within realistic and required time frames.
