The Purchasing Manager is responsible for providing timely acquisition and distribution of supplies, materials, equipment, and services in compliance with State purchasing code to meet administrative, technical and operating requirements. The manager will provide full coordination of the City’s procurement process working with individual departments in meeting their purchasing needs. Provides internal and external customer service in a timely, effective and professional manner.
- Manages and coordinates the City’s purchasing program in compliance with State purchasing statutes and guidelines.
- Provides timely acquisition and distribution of supplies, materials, equipment and services.
- Creates and implements strategies and policies to optimize costs and improve supply chain efficiency.
- Researches potential vendors and evaluates them based on quality, reliability, cost and sustainability.
- Develops and administers purchasing policies and procedures.
- Assists in preparation of bid specifications, invitation and selection of vendors, bid compliance, communication, and notification to prospective vendors.
- Develop complex Request for Proposal (RFP) documents necessary to secure professional services contracts including terms governing the contract, scope of work, response format and evaluation criteria.
- Coordinates participation in various interlocal agreements.
- Evaluate bids using low-cost and best-value analysis to make recommendations to Finance Director
- Assist with City Council presentations as needed.
- Coordinates and assists in payment of goods and services.
- City representative for utility services (i.e. TCAP, Oncor Steering Committee, ACSC, etc).
- Maintains copier lease and maintenance agreements.
- Determines when and what type of communication is necessary and acts as facilitator in meetings between contractors and City departments in order to resolve complex contract and procurement related issues.
- Assist with the education and familiarization of new suppliers regarding the City’s procurement policies and regulations.
- Meets with prospective contractors, suppliers and bidders in order to gain insight and perspective on industry trends and market movement of commodities and services frequently used by the City.
- Assists in pre-certifying vendors.
- Reviews and processes purchase orders, tracks orders and ensures timely delivery.
- Administers, reviews, renews, files, and evaluates contracts.
- Leads and directs the work of the Purchasing PCard Administrator.
- Develops inventory controls to identify demand for new materials.
- Builds and maintains relationships with vendors.
- Negotiates prices and contracts with suppliers to obtain the best quality at an affordable price.
- Other duties as assigned.
- Knowledge of Federal, State and Local financial policies, law and regulations including procurement laws.
- Skill in planning, developing and implementing departmental procedures and objectives.
- Skill in effectively supervising and delegating duties to assigned staff.
- Possess excellent written and oral communication skills with the ability to communicate and work cooperatively with all levels and types of personnel.
Bachelor’s Degree in Accounting or Finance and five (5) years of progressively responsible experience with at least three (3) years in a supervisory capacity. Prefer city experience. A Master of Accountancy or a Masters of Business Administration may substitute for one year of professional experience.
