Accounting Specialist

City of Killeen, Texas • Full-time • Killeen-Temple Area, US • 1d ago

Salary

$16.19 Hourly

Location

Killeen Regional Airport, TX

Job Type

Full-time

Department

Aviation

Opening Date

12/31/2024

Closing Date

Continuous

FLSA

Non-Exempt

Description
Benefits
Questions

Job Description

To organize the day-to-day operational accounting activities of the aviation department (general aviation and commercial airport) that involve: accounts payable and receivable, reconciliation, maintaining fiscal records, works closely with department management in preparation and execution of the annual fiscal year budget, and preparation of reports.

Essential Duties

Core Competencies

Processes incoming payments by check, credit card and EFT for bank deposits.

Develops the Annual Rates & Fees Schedule.

Works closely with the Airport Business Manager to provide answers to inquiries related to the annual budget implementation, budget forecasting, In-House Ad Program clients, concession vendors, and routine financial matters.

Creates and maintains various Purchase Orders. Prepares Journal Entries, Budget Transfers, Charge Adjustments and Budget Amendments.

Processes and reconciles procurement card transactions.

Works with ABM to prepare billing statements for operators, tenants, and other firms with airport business agreements and manage all overdue accounts and ensures timely collection of same.

Works closely with Grant Coordinator (Aviation) to track and properly code expenditures eligible for reimbursement through TxDOT Aviation Division Grants.

Collects data to prepare monthly financial and statistical reports and conducts basic analysis that can be used for historical data to provide projections for future aviation department needs.

Assists ABM in preparing and managing various contracts and reimbursable agreements.

Performs routine clerical and administrative work in answering phones, maintaining files, and providing information to the public.

Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.

Assists in the drafting, editing, and processing of lease agreements and lease addendums.

Maintains a fuel management accounting system to include preparing daily and monthly fuel sales reports. Prepare costs of goods reports.

Orders office supplies and materials as necessary for the Aviation Department.

Operates variety of office machines as listed.

Serves as a member on employee committees, as required and assigned.

Serves as accounting support for the Billing Specialist at Skylark Field.

Checks and processes mail delivery and pick up at Airports and City offices.

Answers and responds to emails.

Coordinates new vendor requests or activates old vendors. Prepares vendor quotes. Maintains vendor files, quotes, and Purchase Orders.

Prepares charge adjustments, journal entries, prepares budget transfers or budget amendments. Accepts payments from various customer/ tenants through the AvFuel Credit Card System.

Maintains an updated Accounting Specialist Standard of Operating Procedure (SOP)

Maintains accurate records, including ledgers, receipts, and invoices.

Adheres to assigned work schedule as outlined in the Department and City attendance policies and procedures; ensures all behaviors comply with the City’s Personnel Rules and Regulations; possesses and maintains a valid driver's license, if required, and comply with City of Killeen driving policy accordingly.

Assists in the processing of passengers checking in for charter flights.

Performs other duties as assigned.

Required Minimum Qualifications

Education and Experience:

Graduation from high school or equivalent with course work in general office practices such as typing, accounting, filing, business administration; and,
Three (3) years of related experience; or,
Any equivalent combination of education and experience.

Knowledge, Skills And Abilities

Ability to communicate effectively verbally and in writing.
Ability to perform arithmetic computations accurately and quickly.
Skill in operation of listed tools and equipment.
Ability to handle stressful situations.
Working knowledge of modern office practices and procedures.
Working knowledge of computers, to include spreadsheets and accounting software.
Maintains regular and punctual attendance.
Knowledge of basic accounting principles

Special Requirements

Must be bondable and have a valid Class C Texas driver’s license by date-of-hire.
Employee must pass FBI fingerprint-based background check by date-of-hire.
Employee must pass TSA Security Threat Assessment (STA) by date-of-hire.

Supplemental Information

Tools and Equipment Used

Computer with word processing and spreadsheet software, QuickBooks software, Microsoft Office Suite software, typewriter, adding machine, copier, FAX machine, two-way radios, and motor vehicle.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk and hear. The employee is occasionally required to walk; use hands to operate, finger, handle, or feel objects, tools or controls; and reach with hands and arms.

The employee must regularly lift and/or move up to 10 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

The noise level in the work environment is usually quiet.

Selection Guidelines

Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

At City of Killeen, we are committed to your health and well-being. We are proud to provide you and your family with valuable and significant benefits.

We all work together to make City of Killeen a success, and our teamwork extends to your benefits. Your health and well-being are important to us, so we provide benefit options to make your and your family’s lives better. Together, let’s invest in you.

The City of Killeen offers the following Benefits to full time employees:

Employee Assistance Program
Wellness Benefits
Medical, Vision Dental
Health Savings Account/ Flexible Spending Account
TMRS
457 Deferred Retirement Account
Short Term/Long Term Disability
Accident/ Critical Illness/ Hospital Indemnity Supplemental Benefits

For more benefit information, visit www.killeentexas.gov

01

Which best describes your level of education? If you are extended a job offer, you will be required to provide proof of your education before you can begin work.

High School Diploma or GED
Some College
Associate's Degree
Bachelor's Degree
Master's Degree
None of the above

02

How many years of experience do you have in general office practices such as typing, filing, accounting, bookkeeping, and assisting customers?

None
Less than 1 year
1 - 2 years
2 - 3 years
3 years or more

03

Do you have experience in reconciling procurement card transactions?

04

Do you currently posses a valid drivers license?

Yes
No
No, but can obtain by Date of HIre

Required Question

Agency City of Killeen

Address 718 N. 2nd Street

Suite B

Killeen, Texas, 76541

Phone 254-501-7687

Website http://www.killeentexas.gov/

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