BellevueParks & Community Services hiring an Administrative Assistant to provide advanced administrative support. The role involves skilled tasks and focuses on supporting the administration of three Parks & Community Services Operational Divisions. The work includes frequent PC use, requiring expertise in software beyond basic word processing, and may involve creating and maintaining complex spreadsheets, presentations and reports.
About Parks & Community Services
Bellevue's Parks & Community Services builds a healthy community through an integrated system of exceptional parks, open spaces, recreation, cultural arts and community services. With 2,700 acres of parks and open space, Parks & Community Services provides a variety of traditional recreation and human service programs and activities that support the quality of life for all residents. At the City you'll be part of a team committed to providing exceptional customer service, upholding the public interest and being a part of the community vision. Our people bring unique skills and qualities to the table, embrace the values of honesty, accountability and commitment to service, and take pride in the work they do. You'll work in an environment where being innovative, collaborative, and future focused are the status quo. Bellevue welcomes the world. Our diversity is our strength. It's what makes The City of Bellevue an exciting place to work, live, and explore.
City Council Vision Statement: Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past.
Bellevue Parks & Community Services Vision: In Bellevue everyone can connect to each other and to nature through experiences that help them to live, grow, and thrive.
Bellevue Parks & Community Services Mission: We build a healthy community through an integrated system of exceptional parks, natural areas, recreation, arts and culture, and a broad base of community services.
Bellevue Parks & Community Services Equity Statement: A System of Fairness - Equity acknowledges and removes disparities in opportunities, power, and resources so that everyone can reach their full potential to thrive. Bellevue Parks & Community Services practices equity, which is the responsibility of every individual in the department. Equitable access is a right, not a privilege, and is fundamental to our mission of serving all people. Through equitable policies and practices, we cultivate ties that connect people to the fabric of our community.
- Skillful in providing exceptional customer service to internal and external customers in a multi-functional environment.
- Tracks and coordinates payment of department utility bills and a range of vendor invoices, ensures proper account coding, submittal, and follow up for receipt of invoices and bills.
- Operates a PC to view, enter, edit, format, revise, print, process, and distribute information.
- Enters, maintains, coordinates, documents, and tracks pertinent information to meet information and reporting needs of the department following detailed processes with accuracy.
- Demonstrated ability and willingness to act as a problem identification and resolution resource, answer questions, provide assistance, and follow up in resolving problems or requests.
- Creates, edits, revises and distributes materials for all levels of the organization.
- Plans and coordinates meetings and other group events.
- Demonstrated commitment to ongoing learning of diversity, equity & inclusion principles and a dedication to implement these principles in your work.
- Delivers on-the-job training to department staff.
- Assist with performing related general office tasks.
- Operate city vehicle to attend meetings, make deliveries and provide additional administrative support at various Parks sites and community Center.
Supervision Received
- Works under general supervision of Program Administrator and guidance of Administrative Lead.
Knowledge, Skills, Abilities and Competencies
- Ability to learn and apply City of Bellevue policy and procedures.
- Demonstrates acceptable proficiency in application software: Microsoft Office Suite and Enterprise Asset Management Software as required by specific job duties. This includes Maximo and JDE.
- Knowledge of general office practices, accounting practices for government agencies, business English and grammar, and ability to research information relevant to department.
- Experience supporting emergency management projects, including coordinating resources, managing communications, and maintaining documentation.
- Understands and applies oral and written instructions to produce a desired result.
- Communicates effectively (both orally and in writing).
- Skill in working with diverse groups of people in a tactful, effective, and respectful manner.
- Demonstrates advanced keyboarding proficiency as required by specific job duties.
- Skillful in establishing and maintaining effective working relationships with a diverse workforce.
- Skill in interfacing effectively in a complex and dynamic work environment.
- Ability to work independently on complex tasks and non-routine matters.
- Ability to communicate with the public.
- Must pass a criminal background check prior to hire.
- Current, valid driver's license is required and ability to operate a city vehicle.
Education, Experience, and Other Requirements
- High school diploma or equivalent and one year of progressively responsible related work experience.
- Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.
Physical Demands
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms.
- Vision abilities required by this job include close vision and the ability to adjust focus.
- The employee may be required to push, pull, lift, and/or carry up to 20 pounds.
- The noise level in the work environment is usually moderately quiet.
