Recreation Programs Coordinator - Special Events

Town of Flower Mound • Full-time • Flower Mound, TX, US • 2w ago

Description

Assists in planning, implementation, execution, and evaluation of community-wide special events, festivals, and ceremonies. This includes coordinating staff and volunteers, event logistics, securing and tracking sponsorships, monitoring event budgets, and ensuring compliance with Town purchasing policies and procedures.

Examples of Duties

Work Activities:

Assists with the coordination, implementation, and evaluation of community-wide special events by supporting event planning, logistics, and post-event reporting in accordance with established goals, policies, and procedures.
Coordinates with Special Events Manager and Parks and Recreation Staff to secure vendors and volunteers for town special events and may assist with this process for events in other Parks and Recreation business areas (CAC, FMSC, TCP and CCE).
Provides support and guidance to staff and volunteers during events, contributing to a positive and productive work environment.
Assists with implementing the department’s sponsorship program plan ($50,000+) by identifying stakeholder needs, communicating with sponsors, managing renewals and negotiations, and identifying new sponsorship opportunities.
Participates in the budgetary process by tracking assigned expenditures, processing invoices, and helping prepare budget estimates for supplies and materials.
Collaborates with other Town departments to establish effective safety, security, and management measures for all events.
Provides support for departmental ceremonies as necessary to include groundbreakings, ribbon cuttings, etc.
Assists with marketing of all events & ceremonies and special occasions.
In the absence of the Special Events Manager, completes Special Event Permit Approvals on behalf of the Department.
Adheres to the personnel, safety, and department policies and procedures.
Provides assistance to coworkers and performs other duties as assigned to support the Town’s strategic goals.

Minimum Qualifications

BASIC QUALIFICATIONS:

Must have a valid Texas Driver’s license and driving record must be in compliance with town policy.

EDUCATION:

A bachelor’s degree in Parks and Recreation, Event Management, Tourism, Sports Management, Kinesiology, Business Administration, or a related field is required.
Must be certified in American Red Cross CPR/AED for the Professional Rescuer; or must obtain within 120 days of employment.

WORK EXPERIENCE:

Must have two years of experience in special events, park and recreation, or related field.
In lieu of degree, must have six years of experience as a special events coordinator or similar.

Desired Qualifications

Desired Qualifications:

Education:

Certified Park and Recreation Professional (CPRP)
Certified Festival & Event Executive (CFEE)

KNOWLEDGE / SKILLS / ABILITIES:

Must have knowledge of industry standards for special events.
Must have excellent leadership, organizational, training, and communicative skills, both oral and written.
Must maintain an effective and pleasant working relationship with citizens, the general public, employees, and volunteers.
Must be able to work various hours, including evenings, weekends, and Town holidays as required

PHYSICAL ABILITIES:

The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Must be able to talk, see, hear, and read.
Must be able to work in adverse environmental conditions.
Must be able to perform strenuous physical activities to include running, kneeling, bending, twisting, dragging, pushing, pulling, and lifting up to 50 lbs. of sport and various equipment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

HIPAA COMPLIANCE STATEMENT:

All employees who have access to health information whose confidentiality is protected by the HIPAA Privacy Rule must have an understanding and knowledge of the Privacy Rule that corresponds to their job responsibilities. Employees who violate the requirements of the HIPAA Privacy Rule will be subject to discipline, up to and including termination.

Town of Flower Mound offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance. For a more detailed overview of our benefits package, please go to: http://www.flower-mound.com/index.aspx?NID=205

01

Do you have a bachelor’s degree in Parks and Recreation, Event Management, Tourism, Sports Management, Kinesiology, Business Administration, or a related field?

02

In lieu of degree, must have six years of experience as a special events coordinator or similar?

03

Do you have two years of experience in special events, park and recreation, or related field?

04

Do you have or can you obtain a certification with American Red Cross CPR/AED for the Professional Rescuer; or must obtain within 120 days of employment?

05

Do you have a valid state issued driver’s license and driving record must be in compliance with town policy?

Yes
No
Required Question

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