Are you a detail-oriented, customer service focused professional looking to make an impact in a thriving, fast-growing town? We’re searching for an Administrative Specialist to play a key role in supporting our Planning & Development department.
In this dynamic position, you’ll provide essential administrative and front-line customer service support to keep our operations running smoothly. You will have the opportunity to interact with Town residents, internal employees, external stakeholders and vendors. Reporting to the Business Operations Coordinator, you’ll handle important operational and administrative details with independence and professionalism while contributing to the exciting growth and development of our community. The Planning and Development Department plays a key role in shaping the future of our community. Learn more about their work and how they support sustainable growth and development here.
Ready to make a difference? Apply today and be part of shaping our town’s future! All staff are expected to adhere to the Town’s mission, vision and values of TRUE.
Posting Dates: 05/12/2025 – 05/25/2025
**Please ensure your application is submitted and complete prior to 11:59pm on 05/25/2025 to be considered. All incomplete applications will be withdrawn from the process. This posting may close early without further notice.
Salary Ranges:
MinimumMaximumAnticipated Hiring Range: $26.22/hour$30.29/hourFull Range: $26.22/hour$34.35/hour
Anticipated Work Schedule:
- Full-time: Monday – Friday 8:00am – 5:00pm
- May be asked to serve as Planning Commission back up secretary throughout the year, which would require the attendance of those evening meetings, dependent on business need.
Work Location: 645 Holbrook Street, Erie, CO 80516
- This position is 100% in-person and not eligible for remote work
DUTIES AND RESPONSIBILITIES:
Support Functions for the Planning & Development Director
- Regular briefings to review daily meeting calendar and relay high priority tasks
- Monitor email and respond to internal and external emails
- Primary point of contact for internal staff and external customers for scheduling purposes with department Director
- Coordinate meetings, conferences and travel
- Keeps Senior Staff aware of relevant issues and topics
- Collects data/process/prepare monthly reporting for the Department
Department and Division Support Functions
- Primary point of contact or internal staff, external customers and Town residents for inquiries, scheduling, etc.
- Provides a high level of customer service as the primary point of contact where you identify the customer’s needs and provide a smooth transition to the responsible division/employee
- Will provide customer service by multiple methods: phone, email, virtual or in-person
- Build and maintain strong working relationships with staff, external stakeholders, vendors, and others to help things run smoothly and support daily operations
- Gather and distribute mail for Planning Department
- Assists in maintenance of department Sharepoint site
- Assists in preparation and general record keeping of department documents
- Processes record requests with a quick turnaround
- Centralized office supply ordering for department
- Coordinates, schedules and plans department meetings (Team, Staff, Applicant, Quarterly)
- Coordinates Site Inspection Meetings for Planning Department
- Coordinates/prepares onboarding of new employees
- Assists in preparation of Council agenda items; provides preparation assistance
- Assists in drafting agreements, and coordinates execution
- Processes department invoices and payments through CentralSquare software
- Intake and review of Pre-application submittal documents
- Coordinating and scheduling Pre-application meeting(s) with applicant, staff, and external agencies
- Processes public records requests in accordance with the Colorado Open Records Act
- Collects data/process/prepare monthly reporting for outside external agencies
- Handles full range of clerical and administrative details, including high level research, spreadsheets, data manipulation, preparation of complex documents and database administration
- Participate in department and town wide committees
Other
- Solves routine problems and answers staff questions
- Research, collects data, and prepares reports as assigned
- General administrative support
- Provide coverage for other admin roles in as needed basis
- May be assigned tasks within a project or be assigned an individual project
- Will be asked to serve as Planning Commission back up secretary throughout the year, which would require the attendance of those evening meetings, dependent on business need.
- Perform related work as required and assigned
MINIMUM QUALIFICATIONS:
- Associates Degree in Business Administration, Public Administration, office automation or a related field.
- Five (5) years of administrative or office management experience
An equivalent combination of education and experience may be considered.
DESIRED QUALIFICATIONS:
- Excellent verbal and written communication skills to interact professionally with internal and external stakeholders as well as Town residents
- Experience providing high-level customer service
- Knowledge and experience in Planning and Development, Government or Municipalities
- Experience managing a leader’s inbox and calendar, including prioritizing emails, scheduling meetings, coordinating appointments and ensuring efficient time management.
- Strong attention to detail in handling confidential or sensitive information.
- Skilled in organizing and preparing for meetings, including creating agendas, presentations, taking minutes and following up on action items.
- Ability to work in a matrix environment, which includes receiving direction and assignments from multiple managers or supervisors within the department.
- Ability to effectively prioritize tasks, meet deadlines and maintain flexibility in a fast-paced environment.
- Proficient in Microsoft Suite including SharePoint
Town of Erie Benefits:
The Town of Erie offers a comprehensive benefit package and pays a major portion of the employee premium to make these benefits more affordable for you. Coverage of these benefits begin the 1st of the month following date of hire for benefited employees regularly working an average of 30 hours per week. Each year you will have the option of changing your elections through open enrollment. To learn more, review the benefits webpage.
Designated full time employees are eligible for the following benefits:
- Robust Medical, Dental and Vision plans including spouse, domestic partner and family coverage options
- Supplemental Accident, Critical Illness and Hospital Plans
- Voluntary Life/AD&D
- Employer paid Basic Life/AD&D
- Employer paid Short and Long Term Disability
- Diagnosis and infertility treatment options via Cigna plans
- Employer paid Employee Assistance Program
- Robust extended sick leave and family sick leave program
- Up to 48 hours of Colorado Sick Leave - 1 hour earned for every 30 hours worked in a pay period
- 3.5 Weeks of Paid Time Off (PTO) per year (increases with years of service)
- 40 hours of pre-loaded Paid Time Off (PTO) to each new employee upon hire
- Fifteen (15) Paid Holidays
- Twenty-Four (24) Hours of Paid Volunteer Leave
- Up to 12 weeks of paid Parental Leave for bonding with a new child
- Option to sell back PTO after two years of continuous employment
- 457 Retirement Plan, with a 5% employer match and immediate 100% vesting in your deferral contributions AND employer contributions
- Education reimbursement up to $2,000 per year
- Individual free membership to the Erie Community Center and steep discounts on couple or family memberships.
- Half-off charging at town-owned EV charging stations
- Pet Insurance
- Employee Discount Program through Benefits Hub
- Eligible for discount Dell Computer program
- Onsite/virtual trainings for growth and development opportunities
We are a Public Service Loan Forgiveness (PSLF)-qualified employer!
