To support the City of Mukilteo and City of Mukilteo Violations Bureau with administrative and policy functions with respect to the Automated Traffic Camera and Parking Enforcement programs. The Municipal Clerk position is responsible for managing the administrative side of the City of Mukilteo’s parking enforcement and automated traffic camera program. This includes, receiving payments, answering phone calls, mailing notices, preparing exhibit lists, hearing packets, receiving and scheduling contested and mitigation hearings and taking minutes during dispositions. Responsibilities include, but not limited to, providing administrative, clerical, and technical support to staff, elected, and appointed officials; accurately documenting, recording, and maintaining all official hearing examiner actions. This position directly reports to the Executive Department.
Essential Duties and Responsibilities:- Attends Automated Traffic Infraction and Parking Infraction hearings; sets up and monitors recordings; accurately records all decisions and actions of the Hearing Examiner; prepares minutes of all proceedings; provides audio/video and remote meeting technical support.
- Schedules and prepares Automated Traffic Infraction and Parking Infraction hearings notifies parties; prepares, posts, and publishes notices in accordance with state and local laws.
- Prepares, and notifies Department of Licensing of Failure to Respond and Failure to Pay in accordance with local ordinance and state law.
- Updates the Parking, Traffic Camera, and City systems to reflect payments.
- Works with payment vendors and finance department to ensure that payments are accurately recorded.
- Receive and respond to in person, electronic, mailed and telephone inquiries.
- Collecting Parking and Automated Traffic Camera payments: Processing cash, checks, and credit card payments.
- Gathers and evaluates evidentiary documents; establishes files for official exhibits; monitors case files throughout hearing process to ensure compliance with timelines and laws.
- Prepares correspondence and reports; prepares and maintains files and documents for review or signature; prepares copies of documents; collects and enters information into computer; maintains custody of files, recordings, and documents.
- Responds to police department staff, other jurisdictions, and members of the public for information regarding proceedings and decisions; assists the public in participating in public processes.
- Assists with public disclosure requests pursuant to state law.
- Works closely with the police department on Parking and Automated Traffic Camera annual reports as required by local ordinance or state law.
- Participates in the review of proposed revisions to state law; forwards comments and assists in implementation of new laws, policies, and processes.
- Works with city staff and other county offices, courts, on special projects. May serve on a variety of teams, committees, and task forces as needed.
- May provide central reception for visitors to the City Council during hearings. May provides reception duties and administrative support.
- May provide backup when needed for the City Clerk.
Secondary Functions:- May provide lead direction on special assignments, tasks, or projects.
- Performs related duties as required.
Minimum Qualifications:Three (3) years of experience in an office working with legal or legislative matters; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities. Must pass job related tests.
Preferred Qualifications:- Experience working in a governmental entity.
- Certified Municipal Clerk designation through the International Institute of Municipal Clerks preferred.
Requirements:- Proficient in Microsoft Office
- Ability to travel to attend off-campus meetings as required.
Specific Job Skills and Knowledge of:- Fundamental writing skills
- Open Public Meetings Act
- Public Records Act
- Appearance of Fairness Doctrine
Ability to: - Quickly learn and adapt to official hearing examiner practices and procedures
- Accurately describe and document proceedings
- Quickly learn and adapt to local government; administration and functions of City of Mukilteo
- Operate computer and applied software
- Operate a remote meeting platform
- Ability and willingness to learn new technologies
- Assist with presentations in public meetings, in-person and/or remotely, using current technologies
- Independently exercise initiative and judgment within scope of assigned authority; make decisions and take action that is consistent with available facts, constraints, and probable consequences
- Handle frequent interruptions while maintaining deadlines
- Demonstrate flexibility and adaptability
- Manage projects and prioritize work in a deadline driven organization
- Communicate effectively both orally and in writing
- Learn laws, legal terminology, rules, regulations, and legal processes governing area of assignment
- Be sensitive to political issues and environment
- Work professionally and respectfully with diverse groups of individuals, including maintaining effective working relationships with public officials, governmental agencies, news media, county staff, co-workers, and supervisors
- Research and prepare various records, reports, and documents
- Read and understand legal descriptions, maps, and property descriptions
- Problem solve and interact with distraught individuals
- Review revisions to policy, laws, and procedures
Supervision: The employee receives direction from the City Administrator and/or their designee. The work is reviewed through periodic meetings and status reports and by evaluation of results obtained.
