Job Title: Human Resources Manager

Department: Human Resources

Reports To: City Manager

FLSA Classification: Exempt

Job Summary

The City of Stephenville is seeking a qualified and experienced Human Resources Manager to oversee and administer the City’s human resources programs, policies, and employee services. This position plays a key role in supporting City operations through effective recruitment, employee relations, benefits administration, risk management, training, and compliance activities.

The Human Resources Manager serves as a resource to City leadership and employees and is responsible for balancing strategic human resources initiatives with day-to-day operational support. The position supervises the Benefits Specialist and works collaboratively with departments across the organization to support workforce needs and organizational goals.

Supervisions Received and Exercised

Receives general direction from the City Manager but is expected to exercise sound independent judgment and discretion.

May train new employees and occasionally demonstrate and/or assign a task to be performed. May supervise clerical staff.

Essential Duties and Responsibilities

The following duties are representative of the position and are not intended to be all-inclusive:

Human Resources Administration

Administer and oversee the City’s human resources programs, policies, and procedures.
Interpret and apply federal, state, and local employment laws, regulations, and City policies.
Provide guidance and support to supervisors and employees regarding personnel matters, employee relations, disciplinary actions, and workplace concerns.
Assist with organizational planning, workforce development, and employee retention initiatives.
Recommend and implement improvements to HR processes and procedures.

Recruitment and Employee Relations

Coordinate recruitment and hiring activities, including job postings, applicant screening, interview coordination, reference checks, onboarding, and new employee orientation.
Assist departments with staffing needs and recruitment strategies.
Support employee engagement and recognition initiatives.
Coordinate employee training programs and compliance-related training activities.

Benefits and Compensation Administration

Administer employee benefit programs, including health, dental, retirement, leave, and related programs.
Coordinate annual open enrollment and employee benefit communications.
Assist with compensation administration, salary studies, and classification reviews.
Supervise and support the Benefits Specialist in the administration of benefits and related employee services.

Risk Management and Compliance

Coordinate workers’ compensation claims, accident reporting, and related documentation.
Assist with risk management initiatives and recommend corrective or preventive actions when appropriate.
Maintain personnel records and confidential employee information in accordance with records retention requirements and applicable laws.

Payroll and HR Systems Support

Assist with payroll-related personnel actions and employee data entry while coordinating with the Accounting Department for payroll processing.
Maintain employee records and HR data within the City’s HRIS and payroll systems, including Incode Cloud.

Administrative and Organizational Support

Prepare reports, correspondence, presentations, and recommendations for City leadership as needed.
Attend meetings, training sessions, and City Council meetings as assigned.
Perform special projects and other related duties as assigned.

Minimum Qualifications

Must be a United States Citizen;
Must have a valid Texas driver’s license and have and maintain a satisfactory driving record
Ability to communicate (read, write, and speak) effectively in the English language
High school diploma or GED required
Three years’ work experience in human resources
Working knowledge of managing human resources department

Preferred Qualifications

Bachelor’s degree in Human Resources, Business Administration, Public Administration, or a related field preferred.
Minimum of three (3) years of progressively responsible experience in human resources administration, employee relations, benefits administration, or related work.
Municipal or public sector experience preferred.
Equivalent combinations of education and experience may be considered.

Certifications

Professional certifications such as SHRM-CP, SHRM-SCP, PHR, or IPMA-HR certification are preferred but not required.

Knowledge, Skills, and Abilities

Knowledge of modern human resources principles, practices, and employment law.
Knowledge of municipal operations and public sector personnel practices preferred.
Ability to maintain confidentiality and exercise sound independent judgment.
Strong interpersonal, communication, and conflict-resolution skills.
Ability to establish and maintain effective working relationships with employees, supervisors, elected officials, and the public.
Ability to analyze issues, develop recommendations, and implement effective solutions.
Proficiency in Microsoft Office applications and HR/payroll systems, including Incode or similar systems.
Ability to manage multiple priorities and deadlines in a professional office environment.

PHYSICAL REQUIREMENTS

Work is performed primarily in a professional office environment with regular use of computers, telephones, and standard office equipment. The position requires the ability to communicate effectively in person, by telephone, and electronically.

The employee may be required to sit or stand for extended periods; occasionally walk, bend, reach, or lift and carry routine office materials weighing up to 20 pounds. Duties may include repetitive hand and finger movements associated with computer keyboard and mouse use.

Occasional travel to meetings, training sessions, or other City facilities may be required.

The physical demands and work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this position. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of the job.

WORK ENVIRONMENT

The majority of work is performed in an office setting and may be subject to ordinary risks typically found in an office environment. Some tasks are routinely performed without exposure to adverse environmental conditions; however, some tasks are performed with exposure to dust or pollen, heat/cold or extreme weather conditions. The noise level in the work environment is usually quiet to moderate.

NOTE: The above statements are intended to describe the general nature and level of work being performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills, and physical demands required.

“AS AN EQUAL OPPORTUNITY EMPLOYER, THE CITY OF STEPHENVILLE CONSIDERS ONLY QUALIFIED APPLICANTS WITHOUT REGARD TO COLOR, AGE, RACE, ETHNICITY , SEXUAL ORIENTATION, GENDER IDENTITY, GENDER EXPRESSION, DISABILITY, NATIONAL ORIGIN, VETERAN OR MARITAL STATUS.”

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Human Resources Manager