Description
COUNTY OF SANTA BARBARA
HUMAN RESOURCES DEPARTMENT
1226 Anacapa Street
Santa Barbara, Ca. 93101
Exam No: 08-0236-01
How To Apply
Applications and job bulletins can be obtained 24 hours a day at www.sbcountyjobs.com. In Santa Barbara, applications and job bulletins may be obtained at the Human Resources Department, 1226 Anacapa Street from 8:00 a.m. to 5:00 p.m. In Lompoc, traditional paper applications and job bulletins are available for pick-up only at the Fourth District Supervisor’s Office, 401 E. Cypress Ave. In Santa Maria, applications can be obtained on-line only at 2125 S. Centerpointe Parkway, Room 114 from 8:00 a.m. to 4 p.m.
NOTE: This recruitment is limited to regular employees of the
Probation Department.
This recruitment is being conducted to fill
one position that may be filled in Santa Barbara, Santa Maria or Lompoc. You must select
all locations on your application. The current vacancy is in the
Probation Department.
The Position
Under direction, performs a variety of secretarial duties and administrative tasks for one or more management positions; and performs related duties as required.
Additional Qualifications: This position requires the ability to type
50 net wpm. Typing certificates are not required at the time of application. However, applicants must self-certify on the application form that their typing speed meets at least the minimum requirements for the job. Indicate your typing speed in the space provided on the application. The hiring department may require applicants to submit a typing certificate.
Examples of Duties
- Composes correspondence, reports, forms, and other documents independently or from transcribing machines, notes, or general instruction from supervisor and staff; proofreads material and corrects grammar, spelling, or word usage; receives and screens callers with complaints or problems and directs them to the appropriate party for disposition; interprets County policy on routine administrative matters and explains procedures to others; makes appointments, coordinates meetings, and schedules conference rooms for supervisors and staff using an on-line calendar system; arranges hotel and airline reservations and local travel plans for supervisors and staff.
- Compiles budget data from financial records; prepares claims, maintains records of budget transfers; establishes filing system for accounts payables, purchase orders, and equipment inventory; maintains and controls confidential employee or departmental files; schedules facility and office equipment maintenance.
- May develop and maintain computerized spreadsheets and databases to enter information and generate reports; may produce, revise, or refine formal presentation materials, using presentation software.
Employment Standards
- Four years of varied clerical experience; or,
- one year of experience equivalent to Office Assistant Senior with Santa Barbara County; or,
- a combination of training, education, and experience that is equivalent to one of the employment standards listed above and that provides the required knowledge and abilities.
Knowledge of: clerical office practices and procedures; recordkeeping practices; standard word processing, spreadsheet, database, and presentation software; e-mail systems; proper English usage, spelling and punctuation.
Ability to: perform assigned duties with a minimum of supervision; identify problems and implement or recommend solutions; interpret and apply policies and procedures within limits of authority; use tact and discretion; interact effectively with supervisors, officials, employees, and the general public; learn and adapt to new technology as it relates to office practices and procedures; maintain confidentiality of information; pay attention to detail; work effectively despite interruptions; plan, organize, and prioritize work; proofread documents and other work; use a computer, related software, transcribing equipment, and other standard office equipment; type 50 net words per minute.
Supplemental Information
Selection Process
- Review applications to determine those candidates who meet the employment standards.
All applicants who meet the employment standards will receive a percentage score of 70 and will be placed on an employment list for a minimum of three months. The hiring department may consider for hire all applicants on the employment list. At the time the employment list is established, all candidates will receive written notice of their score on the exam(s) and rank on the employment list. If you waive employment consideration on three separate occasions during the life of this employment list, the Human Resources Department will remove your name from the list. The Human Resources Department will notify you by mail if your name is removed.
Applicants are encouraged to provide their e-mail address on their application to enable the Human Resources Department to communicate more quickly with them via e-mail regarding the status of their application and the recruitment process. The County of Santa Barbara will not release any applicant’s e-mail address to a third party.
For a Summary Of Benefits, Visit
http://www.sbcountyhr.org/relations/compensation/local620.html
The County of Santa Barbara respects and values a diverse workforce and strongly promotes strategies and activities to recruit, develop and retain qualified men and women of varied backgrounds, lifestyles, experiences and races.
(805) 568-2800 V/TDD; FAX (805) 568-2833
HR Recruiter: Debbie Lautieri
HR Technician: Michelle Boccali
Retirement Plans
- Generous County Defined Benefit Plan
- Eligible to participate in 457(b) Deferred Compensation Plan
- Retirement Reciprocity with CalPERS, CalSTRS, and 1937 Act plans
- For more information on our retirement plans, please visit: http://cosb.countyofsb.org/sbcers/ and http://www.countyofsb.org/ttcpapg/defcomp
Health Benefits
- Choice of dental, vision and medical plans. In addition to the Benefit Allowance noted above, the County contributes toward medical premiums and dental premiums
- On-Site Employee Health Clinics in Santa Barbara and Santa Maria which provide ongoing and episodic services to eligible employees and their eligible dependents
- Employee Assistance Program (EAP) offers free, confidential assistance with personal and workplace problems to employees and their immediate family members
- Healthcare Advocacy Program to help employees navigate the complexities of health plan benefits
- Available Health Care and Dependent Care Flexible Spending Accounts, Health Savings Account (HSA), Supplemental Term or Whole Life Insurance, Personal Accident Insurance, Critical Illness Insurance, Accident Insurance and more!
- For more information on our health benefits, please visit: http://cosb.countyofsb.org/hr/default.aspx?id=11064
Paid Time Off
- Vacation Leave 12 to 25 days per year depending on length of public employment
- Sick Leave 12 days annually with unlimited accumulation, one year of which can be converted to service credit upon retirement
- Paid Holidays based on bargaining unit (view the compensation summary for this bargaining unit, link below)
- Alternative Transportation Benefit (TDM) up to 2 days of additional vacation for using alternative methods of commuting
- For more information on Paid Time Off please view the Compensation Summary for this bargaining unit (available below)
Miscellaneous Benefits
- County Paid Term Life Insurance
- County Paid Long Term Disability Insurance
- Childcare and Employee Discounts
- Relocation Assistance may apply
- Flexible work schedule may apply
- For more information on all of these benefits, please visit: http://cosb.countyofsb.org/hr/default.aspx?id=11064
Compensation Summary
- To view the Compensation Summary specific to the bargaining unit for this position (link to full Memorandum of Understanding also available at bottom of the summary), please visit: http://www.countyofsb.org/hr/employee-relations/compensation-summary/seiu-local-620.sbc
- This benefits list is for convenience only; please refer to the Memorandum of Understanding for complete details of terms and conditions. Amounts are generally prorated for part-time employment.
