The City of Louisville is seeking a knowledgeable, enthusiastic, and experienced City Clerk. The City Clerk serves as the face of the City of Louisville for our most engaged residents, often being the first point of contact for those interested in volunteering on boards and commissions or running for City Council.
The City Clerk, the only municipal position required by state statute, serves as the custodian of official City records, Designated Election Official, Clerk to the City Council and oversees the municipal court, Colorado Open Records Act requests, special events permits, liquor licensing, and more. The City Clerk is a key member of Louisville’s leadership team and works collaboratively with all departments in the organization to implement strategies that align with overall City goals, provides high quality service to the community, organization, and City Council, and creates a welcoming and inclusive environment for all. The successful candidate will be knowledgeable, customer-service focused, strategic, and innovative.
The City Clerk exercises considerable independent judgment, working within the guidelines of the City’s Home Rule Charter, the Louisville Municipal Code, Colorado State Statutes, and established policies of the City of Louisville. Work is performed with minimal supervision and requires leadership skills, initiative, tact and discretion.
Please note: This is a critical/essential position and may require availability during emergencies or disasters, which could include working overtime or adjusting your normal schedule to meet organizational needs.
Please review brochure- Lead and supervise staff within the City Clerk’s Office including the records and municipal court teams.
- Attend City Council meetings, prepare minutes of City Council meetings, and prepare the Action Summary for City Council meetings.
- Conduct City elections following Federal, State, and Local Election Laws, including coordinating City elections with Boulder County when required.
- Prepare Council calendars and agendas; coordinate and supervise the preparation and distribution of the agenda and materials for City Council meetings; prepare final drafts of all City ordinances and resolutions.
- Track public comments received by the City pertaining to quasi-judicial matters and provide these comments to City Council as part of the materials provided to Councilmembers in advance of the City Council public hearing.
- Coordinate with the City Attorney, City Manager, and all other City departments as needed.
- Prepare and publish legal notices, including notices of public hearings, and ensure records are kept and recorded as required by law.
- Announce the recruitment of candidates for Boards and Commission vacancies, collect applications for Board and Commission appointments by the City Council, and track attendance and terms of office of Board and Commission members.
- Assist City Council in the annual evaluation of and contracts with the City Attorney, Municipal Judge, and Prosecuting Attorney.
- Supervise Licensing, Special Event Permits, and Live Music Permits.
- Serve as Custodian of Records and respond to Public Records requests
- Oversee codification of ordinances and preservation of City records.
- Administers oaths, certifies legal documents, maintains custody of the City Seal, and notarizes documents
- Oversee the City’s Records Management process, including review and approval of records destruction requests, in accordance with the City’s retention schedules
- Monitor legislative enactments pertaining to Court rules, elections, and licensing and implement any changes required in response.
- Respond to public inquiries pertaining to the municipal court, general and special elections, and marijuana and liquor licensing, and other areas of the City’s administrative service under the supervision of the Clerk.
- Establish, update, and revise clerical procedures for the Municipal Court, Central Records, and City Clerk functions
- Develop, present, and administer the City Clerk and Court budgets
- Attest and countersign all contracts, bonds, and other legal documents approved by the City Council.
- Perform other duties as assigned.
EDUCATION, TRAINING AND EXPERIENCE:
- Completion of a bachelor's degree in public administration or closely related field
- Two years of experience in office management at a supervisory level
- Three years of experience in municipal government
- Certified Municipal Clerk (CMC) Certification preferred
- Any equivalent combination of acceptable training, education, and experience as deemed appropriate by the City of Louisville will be considered
OTHER NECESSARY REQUIREMENTS:
Successful candidates may be required to complete a pre-placement physical and substance screen prior to employment. A background investigation will be performed on qualified candidates.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Knowledge of Colorado State Statutes and the Louisville Home Rule Charter
- Knowledge of Colorado Municipal Courts Rules and Regulations
- Knowledge of Colorado Liquor and Beer Codes
- Knowledge of Colorado Bureau of Investigation/CCIC Operation Code
- Knowledge of Colorado Municipal Election Laws
- Experience with Colorado Open Records Act (CORA)
- Knowledge of the principles and practices of modern office administration
- Knowledge of financial and agenda software as well as modern record keeping methods
- Ability to evaluate and use independent judgment in determining course of action in complex cases
- Ability to interpret legal documents, laws, and ordinances correctly
- Ability to take minutes for proceedings as necessary
- Ability to establish and maintain effective working relationships with others
- Skill in the use of computers and various application programs, including Microsoft Office
- High-Level communication skills in dealing effectively and courteously with the general public, other departments, other public and private agencies, and co-workers
- Ability to exercise independent judgment and sensitivity on complex administrative, technical, and clerical tasks
- Ability to be tactful and diplomatic at all times
- Ability to collect, compile and analyze information and data
- Ability to research and prepare reports of findings in a clear and concise manner for a broad spectrum of stakeholders
- Ability to effectively and accurately communicate and compose letters, memoranda, and reports
- Ability to focus on both the details and the big picture of strategic organizational issues
- Ability to lead and think strategically
- Ability to guide and mentor employees to work as a team and support organizational initiatives
- Ability to follow through with commitments and meet established deadlines
- Ability to self-start and think creatively
- Ability to be technologically savvy, innovative, and process improvement oriented
- Ability to be a collaborate leader in the organization
- Supports and demonstrates the City’s ICARE (Innovation – Collaboration – Accountability – Respect – Excellence) values and the Code of Ethics
SPECIAL LICENSE, REGISTRATION, OR CERTIFICATE REQUIRED:
PHYSICAL REQUIREMENTS OF THE JOB:
While performing the duties of this job, the employee is regularly required to read, speak, and hear; use hands, fingers, feel objects, tools, or controls. The employee is occasionally required to walk and reach with hands and arms. The employee may occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT:
The work is performed indoors. The noise level is in the work environment is usually low.
EEO DISCLAIMER:
The City of Louisville offers Equal Opportunity for employment and advancement to all qualified applicants and employees. It is the city's policy not to discriminate on the basis of race, religion, creed, sex, age, national origin, ancestry or disability unless related to a bona fide occupation qualification. This policy applies to all aspects of employment and the provision of the municipal services. The Human Resources Manager has been designated as the compliance coordinator for persons with disability seeking employment and will provide reasonable accommodations for testing and employment to qualified applicants.
