Introduction
The Scottsdale City Attorney's Office is seeking a civil litigation Legal Assistant to provide support to the attorneys in its Civil Division. The Legal Assistant will support attorneys in all aspects of case/matter management including docketing and calendaring; gathering, organizing and maintaining documents; preparing, formatting, and finalizing standard legal documents; and filing documents electronically in state and federal courts. The Legal Assistant may also support the civil transactional attorneys, as well as assist with some paralegal duties as time and workload permit. The ideal candidate will be detail-oriented and have at least 3 years of recent civil litigation experience in personal injury, civil rights and/or employment law. A hybrid work schedule may be available after 6 months.
Minimum Qualifications
Education and Experience
- High School Diploma or General Educational Development (GED) equivalent is required.
- Five years of legal administrative support experience.
- Any equivalent combination of education and/or job-related experience that meets the minimum qualifications may be substituted.
- Preferred :
- Some paralegal experience.
- Civil experience in a government environment.
Licensing, Certifications, and Other Requirements
- Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work.
Other pertinent licenses and/or certifications may be required of some positions depending on department/section assignment.
Essential Functions
ESSENTIAL FUNCTIONS:
Responsibilities
Performs duties and responsibilities commensurate with assigned functional area which may include, but are not limited to, any combination of the following:
- Prepares and/or drafts a variety of business and routine legal documents.
- Files documents in person and/or electronically with local, state, and federal courts.
- Coordinates and arranges for court reporters, and schedules witnesses for depositions, hearings, and trials.
- Creates and maintains complex records/files and indexes legal files and documents in electronic and paper format.
- Assists attorneys and assigned paralegal with various aspects of trial preparation to include organization and marking of exhibits, preparation of trial notebooks and documents, and witness notification.
- Ensures that deadlines and events are properly calendared and timely filed.
- Communicates with internal departments and outside agencies/jurisdictions regarding documents requests, scheduling, and gathering information in preparation for trial.
Work Environment/Physical Demands
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position or that an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
- Most work is performed in a City office environment.
- Lift and carry materials weighing up to 30 pounds.
- Operate a variety of standard office equipment, including a computer, telephone, calculator, copy and fax machines requiring continuous and repetitive arm, hand, and eye movement.
- Travel to/from meetings and various locations.
Benefits Highlights:
The City of Scottsdale offers a comprehensive benefits package including:
- 12 Paid Holidays, which includes 1 Floating Holiday
- Vacation Accrual; starts at 10.3 hours/month
- Sick Leave Accrual; 8 hours/month
- Medical (which includes behavioral health coverage), Dental and Vision Benefits
- City Paid Basic Life Insurance (equal to one times employee annual salary); option of Supplemental Life Insurance
- Tuition Reimbursement; $2,500/year
- Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 12.27% which includes a Long-Term Disability benefit
- Supplemental Retirement Plans through Nationwide
- Pet Insurance
- Bilingual pay compensation
Please visit the Benefits Information page for more information.
Selection Process
The application and supplemental questions are an integral part of the selection process and must be completed in full in order for you to be considered as a candidate. Please complete each section and answer all questions as thoroughly as possible.
DO NOT state "See Resume" in lieu of answering. Unanswered questions, incomplete responses, omissions, or partial information may result in disqualification from the selection process.
Education
Applicants whose education, training and experience most closely meet the needs of the position may be invited to participate in a selection process that may include a panel interview. Successful candidates will receive a post-offer, pre-employment background screening that may include:
- Fingerprinting search of the national FBI Database
- Criminal Background screening
The City of Scottsdale reserves the right to change this process at any time, potentially without advance notice.
PLEASE NOTE: Years of experience are based on a work schedule of 2,080 hours per year for full-time positions and 1,040 hours per year for part-time positions, and while work experience may substitute for education on a year-for-year basis, depending upon the job classification, education may not be substituted for work experience.
EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, or disability.
When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR Receptionist at (480) 312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR Receptionist at (480) 312-2491.
This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.
Closing Date/Time: 10/27/2024 11:59 PM Arizona
