Do you have financial or payroll processing skills that you want to apply in a GREAT city? The City of Duvall invites you to apply to our Finance Associate position!
The City of Duvall has an exciting opportunity within our close-knit and talented Finance Department. We are seeking a highly motivated, detail-oriented, organized individual to join our team as a Finance Associate. The Finance Associate plays a vital role in managing utility billing and administering payroll for the City of Duvall. This position offers a unique blend of challenges and rewards, making it an exciting opportunity for anyone with finance or payroll skills who is looking to make a meaningful impact in a small, flourishing, and friendly city.
This position offers the opportunity for cross-training throughout the Finance Department and has immediate exposure to the inner workings of a small city. If you thrive in a fast-paced environment, are easily adaptable to fluctuating workloads, find satisfaction in reaching common objectives, and want to work with supportive leadership, then this is the position for you!
The hiring manager may start screening applicants as early as October 29, 2024, and make a hiring decision at any time after. It will be to your advantage to submit materials as soon as possible. We look forward to reviewing your application materials.
Reports to: Finance Director
Essential Functions
- Prepare and verify monthly, quarterly, and annual payrolls and payroll reports; respond to payroll-related inquiries.
- Maintain employment-related data on City employees, such as total hours, changes in name or address, salary changes, payroll deduction changes, tax exemptions, insurance coverages, and vacation and sick leave records.
- Calculate and pay state taxes, monthly federal taxes, medical premiums, and retirement sums.
- Accumulate, calculate, post, balance, and reconcile data and accounts as assigned. Investigate and resolve discrepancies as necessary under established procedures.
- Monitor routine or recurring billings to ensure they are paid up to date and in the proper period.
- Prepare periodic utility, financial, statistical or operational reports as assigned.
- Posts transactions to accounting records such as worksheets, ledgers, or computer files.
- Processes work orders for utility disconnections, reconnections, new orders, and other public works service requests.
- Processes meter reading data; prepares and mails utility bills; maintains current customer account files; assists in reconciling utility billing activity with the general ledger.
- Receives telephone calls and citizen visits concerning utility billings or services; handles questions and matters of a more technical nature; responds to citizen complaints.
- Pursues collection of delinquent utility accounts, including preparation and mailing of final notices, shut-off and turn-on orders, establishing and monitoring payment schedules, customer follow-up account research, and preparing liens and write-offs.
- Assist in other areas and perform other duties as assigned.
- Provide support to other department staff as required.
- Compose, input, and edit various correspondence, reports, memoranda, and other material requiring content, accuracy, and completeness judgment.
DESIRED MINIMUM QUALIFICATIONS:
- A High School degree or equivalent is required.
- A valid Washington State Driver's license.
- Be legally able to work in the United States.
- Significant experience working with financial database software is desired.
Knowledge, Skills and Abilities
- Ability to understand and apply principles governing payroll administration and payroll accounting methods and procedures.
- Ability to understand and apply knowledge of computerized payroll systems and accounting principles.
- Knowledge of recordkeeping, report preparation, filing methods and records management techniques.
- Ability to develop, interpret and implement regulations, policies, procedures, written instructions, general correspondence, and other department-specific documents.
- Knowledge of computer software, including word processing, spreadsheet and database applications consistent for this position.
- Skill in organizational and time management to prioritize duties to accomplish a high volume of work products while adapting to constant changes in priority.
- Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision.
- Ability to understand and effectively carry out verbal and written instructions.
- Skill in researching and understanding complex written materials.
- Ability to prepare and maintain accurate and concise records and reports.
- Ability to communicate clearly, concisely and effectively in English with staff, administration, and the public in both written and verbal form; bilingual skills are a plus.
- Ability to define problems, exercise sound judgment, and address various situations.
- Ability to think quickly, maintain self-control, and adapt to stressful situations.
- Ability to consistently maintain professionalism.
- Ability to maintain confidentiality.
- Ability to establish and maintain effective working relationships with others.
- Ability to perform mathematical calculations is required for this position.
- Ability to work the allocated hours of the position and respond after hours as needed.
Physical and Work Environment
The physical and work environment characteristics described in this description represent those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with their supervisor.
- This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
- Work has standard vision requirements.
- Vocal communication is required for expressing or exchanging ideas utilizing the spoken word.
- Hearing is required to perceive information at normal spoken word levels.
- Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
- Work has no exposure to adverse environmental conditions.
- Work is generally in a moderately noisy office setting (e.g., business office, light traffic).
